Business Office Manager

• A 4-year college degree is required, preferably in accounting or business administration.
• Minimum of five (5) years of relevant administrative and accounting experience, preferably in a nonprofit or independent school setting.

• Strong interpersonal and communication skills with the ability to collaborate effectively across departments.
• Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and follow-through skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word; experience with accounting software preferred.
• Proven ability to exercise sound judgment and maintain confidentiality.
• Commitment to diversity, equity, inclusion, and belonging, with the ability to contribute to an inclusive work environment.
• Enthusiasm for learning, adaptability, and continuous process improvement.

• Verify staff timesheets in support of the bi-weekly payroll process.
• Maintain employee records and update payroll systems for taxes, direct deposits, and other deductions.
• Run payroll reports, verify accuracy, and prepare bi-weekly payroll for review by the Director of Finance and Operations.
• Collaborate with HR and general staff to ensure payroll deadlines are met.
• Monitor and troubleshoot payroll tax filings.
• Oversee 403(b) plan contribution data integration and maintain employee and employer contribution records.
  
  

• Pull donor reports as needed.
• Reconcile donor databases with the Development Team and Controller monthly.
• Record donor cash receipts from checks and merchant accounts.
  
  

• Review, research, and process accounts payable invoices, expense reimbursements, and credit card charges to ensure validity, accuracy, and correct coding.
• Prepare weekly accounts payable aging and payment selection reports.
  Process weekly payments and manage prepaid and accrued expenses.
• Track and update accounts receivable for school tuition, including billing schedules, fees, and payment plans.
• Prepare and process tuition invoices, collect payments, and assist families with billing inquiries.
• Process DC OSP scholarship invoices for payment and manage the Tuition Refund Process (Dewars).
• Research and resolve accounting-related matters using the general ledger system.
  
  

• Monitor bank and credit account activity and alert the Controller of relevant transactions.
• Record weekly cash receipts, enter authorized ACH, wire, and transfer payments, and prepare monthly bank reconciliations.
  
  

• Collaborate with the Controller on month-end closing procedures and reconciliations.
• Support year-end close processes and audit preparation.
• Assist with audit schedules, document requests, and compliance-related matters.

• Maintain and document standard operating procedures and workflow processes.
• Organize and maintain accounting files and support process efficiency initiatives.
• Perform other duties as assigned by the Controller or Director of Finance and Operations.
  
  

Physical Requirements:

• Must be able to lift up to 25 pounds at times.
• Must be able to traverse school facilities and lead students to safety in the event of an emergency.
• Long periods of sitting at a desk and working on a computer.